There are ready-made, editable templates for forms and invitations, as well as a tenant committee charge sheet and a table for managing allowances. You can see the English language forms by choosing English as the language on the site.

Please fill the forms either on a computer or by clear handwriting. Signatures should always be hand-written. You will find more information about completing the expense claim form and the minutes for a tenant committee meeting on the relevant pages. It is a good idea to photocopy of the completed forms or fill in two copies, so that the extra copy can be archived for example at the property club room. All tenants can then find out about the committee's activities by browsing the minutes from previous meetings at the club room.

Every January, the tenant committees must file a report of activities, an action plan, an inventory of keys and common spaces and an inventory of items. The forms must be delivered to Hoas by the end of January in order for the allowance for the current year to be released. Hoas emails the tenant committees instructions for handing in these documents.

Tenant activity guide

Tenant activity guide

Meeting minute forms, event forms etc.

Invitation to tenant committee meeting

Minutes for tenant committee meeting

Minutes for tenant committee meeting, Word

List of participants to events

Invitation for working bee

Invitation for pre-Christmas party

Expense claim forms

Expense claim

Expense claim (Word)

When tenant committee loans keys

Key loan form


Key and common space inventory

Tenant committee´s item inventory and storage plan

Tenant committee charges


Tenant committee allowances for year 2021

Tenant committee allowances for year 2021


Tenant meeting documents, when committees are elected

Tenant meeting minutes (PDF)

Partisipants of the tenant meeting (PDF)

Year clock for tenant committee (PDF)