Forms
There are ready-made, editable templates for forms and invitations, as well as a tenant committee charge sheet and a table for managing allowances. You can see the English language forms by choosing English as the language on the site.
Please fill the forms either on a computer or by clear handwriting. Signatures should always be hand-written. You will find more information about completing the expense claim form and the minutes for a tenant committee meeting on the relevant pages. It is a good idea to photocopy of the completed forms or fill in two copies, so that the extra copy can be archived for example at the property club room. All tenants can then find out about the committee's activities by browsing the minutes from previous meetings at the club room.
Every January, the tenant committees must file a report of activities, an action plan, an inventory of keys and common spaces and an inventory of items. The forms must be delivered to Hoas by the end of January in order for the allowance for the current year to be released. Hoas emails the tenant committees instructions for handing in these documents.
Invitation to tenant committee meeting
Minutes for tenant committee meeting
Minutes for tenant committee meeting, Word
List of participants to events
Invitation for pre-Christmas party
Key and common space inventory